Owner’s Representative for Condo Boards & HOAs in Miami-Dade County
When the engineer’s report, the SIRS, and the reserve study all land on the board at once, you need someone on your side of the table. Academia is the independent owner’s representative who turns those findings into a board-ready capital plan, runs competitive bids, and oversees the contractors — protecting your building’s insurability and financeability.
We sit on the owner’s side of the table.
An owner’s representative is the board’s technical advocate — the person who reads the engineer’s report the way a contractor reads it, but answers only to the association. In Miami-Dade, where thousands of condominiums are simultaneously navigating 40-year recertification, SB-4D Milestone Inspections, and mandatory Structural Integrity Reserve Studies, that advocacy is the difference between a defensible capital plan and a panicked special assessment.
Academia translates milestone and recertification findings, SIRS line items, and reserve studies into a sequenced, budgeted capital plan the board can actually vote on. We run competitive bids, vet contractor qualifications, oversee the work in the field, and document everything for owners, insurers, and lenders. Boards choose how far we go: pure owner’s representation, or — disclosed and separately — self-performed execution across our licensed trades.
Reports become a plan. Plans become finished work.
Reports to a capital plan
We turn engineer reports, Milestone Phase I/II findings, SIRS, and reserve studies into a prioritized, budgeted, board-ready capital plan — with realistic Miami-Dade unit costs and a defensible sequence the board can fund and vote on.
Competitive, vetted procurement
We write clear scopes, solicit competitive bids, and level them apples-to-apples — vetting licenses, insurance, and track record — so the board chooses from real comparisons instead of mismatched proposals.
On the owner’s behalf
We oversee the contractors in the field, track scope and change orders, and document the work for owners, insurers, and lenders — protecting the building’s insurability and financeability through close-out.
Owner’s representation across Miami-Dade.
We represent boards, HOAs, and developers throughout Miami-Dade’s coastal and urban core — where aging towers, the densest concentration of active condo boards, and the heaviest insurance pressure collide under SB-4D.
Miami · Miami Beach · Coral Gables · Aventura · Sunny Isles Beach · Bal Harbour · Surfside · North Miami Beach · Key Biscayne · Brickell · Downtown Miami · Hialeah · Doral · Kendall · Homestead · Cutler Bay
Owner’s representation in Miami-Dade, answered.
What does an owner’s representative actually do?
An owner’s representative is the board’s technical advocate through a capital project. We translate the engineer’s report, Milestone findings, SIRS, and reserve study into a prioritized, budgeted capital plan; write scopes and run competitive bids; vet contractors; oversee the work in the field; and document everything for owners, insurers, and lenders. The role exists so the board has someone who reads these documents like a builder but answers only to the association.
How is an owner’s rep different from the engineer or the GC?
The engineer inspects and reports on the building’s condition — that role stays independent. The general contractor builds. The owner’s representative sits in between, on the board’s side: we make sure the scope that gets bid and built actually matches what the engineer found, that the budget is realistic, and that the board’s interests are protected at every decision point. We coordinate with the engineer of record rather than replace them.
Isn’t it a conflict if the same firm can also self-perform the work?
Only if it’s hidden — so we don’t hide it. Academia can act purely as your owner’s representative, or, disclosed and separately, self-perform portions of the work through our licensed trades. The two roles are kept distinct and the choice is the board’s: many boards keep us purely advisory and bid the construction competitively, while others ask us to execute scopes we’re qualified for. Either way the board decides, in writing, with full disclosure.
How are you paid?
It depends on the engagement. Owner’s representation is typically structured as a fixed fee or a percentage of the construction value, scoped to the size and duration of the project; where a board asks us to self-perform work, that construction is contracted and priced separately and transparently. We’ll propose a fee structure that fits your building’s scope and budget — and we put the basis of compensation in writing before any work begins.
When in a recertification or SIRS process should we bring you in?
As early as possible — ideally when the engineer’s report, Milestone findings, or SIRS first land. Bringing an owner’s rep in before the board votes on scope or budget is where the most value is created: we can pressure-test the numbers, sequence the work, and structure the funding before commitments are made. That said, we routinely step into projects mid-stream to stabilize a scope that has drifted or a budget that has slipped.
Have an engineer’s report, SIRS, or reserve study in hand?
Send us the report and we’ll show your Miami-Dade board what an independent owner’s representative changes — a defensible capital plan, competitive bids, and oversight on your side of the table. We respond within one business day.
Talk to an Owner’s Rep